Our main warehouse is the center of our hardware operations. It’s where spare parts arrive, repaired components are processed, and shipments for customers are prepared. With hundreds of different items in circulation, having accurate and real-time stock information is critical.
Our VMI and vending solution includes a comprehensive warehouse management layer. That means it can support internal warehouse workflows just as well. To put this to the test — and to gather real, hands-on feedback — we decided to run our own inventory operations entirely on the Storeroom App.
This internal project gave us an opportunity to see the system from the user’s perspective, identify improvements, and validate how well the app performs in a traditional warehouse environment.
The Challenge: Low Visibility and Slow Stock Checks
Before digitisation, our warehouse operations were slowed down by:
- time-consuming searches for components;
- unreliable buffer levels;
- inconsistent stock information;
- higher risk of over-purchasing or running out of critical parts.
Finding items often took longer than necessary, and planning tasks required better data. We had stock — but not the visibility we needed.
The Solution: Using the Storeroom App to Digitise Our Warehouse
To bring structure and real-time accuracy into the workflow, we implemented our own Storeroom App across the entire warehouse.
The web portal allowed us to create multiple Sites, each with its own Locations and smaller Areas. After physically reorganising the warehouse, setting it up digitally was straightforward.
Items were added with a few clicks, either manually or via the Excel import template.
The project was led by our Sales and Purchase Specialist, Sander Klein, who had just joined the company at the time. He quickly learned the system thanks to its intuitive interface. Daily operations such as issuing goods, receiving goods, write-offs, and stocktaking were easy to perform directly on a smartphone.
Key Improvements Introduced
- Mobile-first workflow for all operations
- Shelf labels with barcodes and item photos in the app
- Clear buffer and MOQ levels for automatic replenishment
- Fully digital stock-taking
- Real-time visibility from the web portal
The full warehouse digitisation and move to the Storeroom App were completed quickly and smoothly in a short period of time.
Results of Implementing the Storeroom App
Faster daily work
Locating parts now takes seconds instead of minutes. Registering incoming and outgoing goods — previously a slow manual task — can now be done in minutes on a mobile device. Each item has a barcode and image, and everything is structured clearly by type.
“No more digging around — I can find or remove an item straight from my phone in seconds. Updating stock takes four taps.”
Higher accuracy
Our stock discrepancy rate dropped to below 2%. This reflects consistent usage across the team — with no need for scanners or paper.
Stock-taking, which used to take hours, now takes minutes: swipe, adjust quantity, done.
This has significantly reduced time spent on tracking components, allowing the team to focus more on actual production and assembly work.
Smooth team adoption
Even other team members began using the app immediately. The process is simple: open the app, scan the item’s barcode, and the stock updates automatically.
“It’s not just a piece of software or a tool; it’s a partner that helps us stay organised, save time, and focus on what actually matters.”
Today, the warehouse environment is more structured and far less stressful.
Improved production planning
Live inventory levels and well-defined buffer data help us plan repairs and assembly tasks with confidence.
Using the app internally also gave us new perspective on how it compares to traditional ERP warehouse modules. As Sander summarised:
“I’ve worked with a bunch of ERP systems before, and honestly, our Storeroom App beats them all for speed, simplicity, and ease of use. It’s also API-ready, so if we ever want to link it up with a bigger ERP system, we can.”
In Conclusion: What We Learned — And Why It Matters for Others
Rolling out the Storeroom App in our own warehouse gave us the same benefits our customers look for: real-time visibility, fewer errors, a smoother workflow, and more predictable daily operations.
More importantly, using the system ourselves helped us understand which features matter most in internal warehouse environments and where we can continue improving. It confirmed that the Storeroom App is not only suitable for VMI and vending solutions but also a strong fit for internal storerooms that need a simple, mobile-first, and reliable WMS approach.
If the app can support our own warehouse with its fast-moving components and constant change, it can help any industrial storeroom streamline their operations.
The Storeroom App is also actively used in customer environments — for example, Alas-Kuul uses it to track consumables and improve operational efficiency. Their case study shows how the system performs in a real industrial workflow.
